You can open the Formal Letter of Complaint Template in multiple formats, including PDF, Word, and Google Docs.
Formal Letter Of Complaint Template Printable | Editable FormSample
Examples
[Your Name]
[Your Address]
[Your City, State, ZIP Code]
[Your Phone Number]
[Your Email Address]
[Recipient’s Name]
[Company/Organization Name]
[Company Address]
[City, State, ZIP Code]
[Date]
Formal Complaint Regarding [Brief Description of Issue]
I am writing to formally express my dissatisfaction regarding [specific issue or service] that I experienced on [date] at [location if applicable]. Despite my past attempts to address this matter informally, the issue remains unresolved and I feel compelled to bring it to your attention in writing.
On [specific date], I [describe the incident or issue clearly and concisely, including specific details such as what happened, where it happened, and any relevant circumstances]. I believe that this situation is unacceptable because [explain why the situation is problematic, including any failures in service, policy violations, or unmet expectations].
I have already taken several steps to resolve this issue by [list any prior actions such as contacting customer service, speaking to management, or sending previous emails], but unfortunately, none of these attempts have led to a satisfactory resolution.
I kindly request that you [explain what you would like the recipient to do, such as providing a refund, replacing an item, or taking corrective action]. I believe that this is a reasonable expectation given the circumstances, and it would help to restore my trust in your company.
Thank you for taking the time to read my letter. I hope to receive a prompt response regarding my complaint and look forward to your resolution to this matter. Please do not hesitate to contact me at [your phone number] or [your email address] should you require any further information.
[Your Signature (if sending a hard copy)]
[Your Printed Name]
[Your Name]
[Your Address]
[Your City, State, ZIP Code]
[Your Phone Number]
[Your Email Address]
[Recipient’s Name]
[Company/Organization Name]
[Company Address]
[City, State, ZIP Code]
[Date]
Formal Complaint Concerning [Brief Description of Issue]
I am reaching out to formally complain about [specific issue or service] that occurred on [date] at [location if applicable]. This issue is particularly concerning because [explain the significance of the issue].
On [specific date], I [clearly describe the issue, including what occurred, where, and additional relevant details]. This is troubling as [elaborate on the impact of this issue, including any inconvenience or financial loss].
To date, I have made efforts to resolve the situation by [detail any prior communications or actions regarding your complaint, including dates and who you spoke with]. Unfortunately, despite these efforts, the issue persists.
I am requesting that you [state what action you believe would rectify the issue, such as a refund, service improvement, or any other specific remedy]. I believe this is appropriate given the circumstances.
I appreciate your attention to this matter and look forward to your swift response. If you need more details, please feel free to contact me at [your phone number] or [your email address].
[Your Signature (if sending a hard copy)]
[Your Printed Name]
Format
Please complete the form below to create the Formal Letter of Complaint Template. All fields must be filled out to ensure a well-articulated and effective complaint. We provide examples to guide you through each step. Formal Letter of Complaint Template 1. Your Information 2. Date of Letter 3. Recipient Information 4. Subject Line 5. Opening Paragraph 6. Details of the Complaint 7. Previous Actions Taken 8. Desired Outcome 9. Closing Statement 10. Signature
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WORD
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Formal Letter Of Complaint Template Printable | Editable FormPrintable
