Litigation Hold Notice Template

You can open the Litigation Hold Notice Template in multiple formats, including PDF, Word, and Google Docs.

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Litigation Hold Notice Template

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Litigation Hold Notice Template (1)
To:
[Name of the Recipient]
[Recipient’s Position]
[Company Name]
[Recipient’s Address]
From:
[Name of the Sender]
[Sender’s Position]
[Company Name]
[Sender’s Address]
Date:
[Date]
Subject:
Mandatory Litigation Hold Notice
Introduction:
This notice serves to inform you of the necessity to preserve all relevant documents and electronic information due to the initiation of a litigation matter involving [Brief Description of the Case].
Scope of the Hold:
All employees must preserve any documents, data, and records that may relate to the claims or defenses in this case, including but not limited to:
  • Emails
  • Instant messages
  • Documents and reports
  • Phone records
  • Electronic files
Records to Preserve:
You are specifically instructed to preserve, without alteration or deletion, the following categories of records:
  • All correspondence related to [specific subject matter].
  • All records regarding [specific parties or issues].
  • Any prior documentation related to similar matters.
  • Data from shared drives, databases, and cloud services.
Deadline for Preservation:
All records must be preserved immediately and must not be destroyed, altered, or deleted until further notice. This hold will remain in effect until you are advised that it is no longer required.
Consequences of Non-Compliance:
Failure to comply with this notice may result in serious consequences, including legal sanctions and potential disciplinary action by the company.
Contact Information:
If you have any questions regarding this hold or its implications, please contact [Contact Person’s Name] at [Contact Person’s Email/Phone].
Sincerely,
[Signature of the Sender]
[Name of the Sender]
[Position of the Sender]
Litigation Hold Notice Template (2)
To:
[Name of the Recipient]
[Recipient’s Position]
[Company Name]
[Recipient’s Address]
From:
[Name of the Sender]
[Sender’s Position]
[Company Name]
[Sender’s Address]
Date:
[Date]
Subject:
Important Notice Regarding Litigation Hold
Purpose of the Notice:
This Litigation Hold Notice is issued for the purpose of ensuring that all relevant documents, electronically stored information, and evidence are preserved in connection with the ongoing litigation titled [Case Title or Description].
Instructions for Preservation:
All personnel are required to take immediate action to preserve all relevant information pertaining to:
  • Communications, whether written or oral.
  • Internal reports, memorandums, and notices.
  • All documents related to [Specific Matter].
  • Data stored on any electronic devices or platforms.
Specific Records to Preserve:
Employees are required to safeguard the following documents:
  • All emails and attachments concerning [relevant topics].
  • Documents pertaining to [specific events or interactions].
  • Any records from past investigations or similar cases.
  • Backup and archived data relevant to [specific context].
Duration of the Hold:
This Litigation Hold remains in effect until you receive further communication indicating its cessation. All holdings must be reported concerning the compliance with this notice.
Implications of Non-Compliance:
Failure to adhere to these directives may lead to serious legal implications and penalties under the applicable laws.
For Further Assistance:
For clarification or assistance related to this Litigation Hold, please reach out to [Contact Person’s Name] at [Contact Person’s Email/Phone].
Sincerely,
[Signature of the Sender]
[Name of the Sender]
[Position of the Sender]

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Format

Please complete the form below to create the Litigation Hold Notice Template. All fields must be filled out to ensure a clear and complete notice. We provide examples to guide you through each step.

Litigation Hold Notice Template

1. Notice Information

2. Sender Information


3. Recipient Information


4. Description of Litigation

5. Scope of the Hold

6. Duration of Hold

7. Compliance Requirements

8. Acknowledgement of Receipt

9. Signature and Date


10. Additional Instructions

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Litigation Hold Notice Template

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Litigation Hold Notice Template